3 Most Popular Uses for a Smart 800 Voicemail Number
A smart 800 voicemail number isn't the same thing as having your regular line ring over to a voicemail box. This number is specifically set up to ring to a smart 800 voicemail line. When clients call the number, a recording picks up and they are able to leave you a message. This can increase your efficiency if you have a big project to finish or a certain client you need to focus on and don't have time to answer the phone. It prevents you from missing clients or having to make your current client or project wait in order to handle other business matters. There are other reasons that specialized toll free numbers are so popular with professionals. Below are just three reasons that make a voicemail box so popular.
Record a Custom Outbound Message
This is one feature that many business professionals like because it allows you to relay information to your customers, often saving you time. Certain calling companies allow you to record a message for at least an hour. If you're going away on vacation and want to leave an extended business message, this is a great way to keep in touch with customers while away. It's also helpful if you're a real estate agent or deal with another type of direct sales and want to advertise a few of your listings or products to your incoming callers.Redirect the Caller
Probably one of the more popular features is that your smart 800 voicemail number can redirect callers someplace else. Gone are the days of voicemail boxes where customers can simply leave a message and wait for you to call them back. Newer mailboxes allow you to add options for your callers. They can press a certain number and be redirected to another person within your company or get a direct connection to your business line.This option allows you to help your customers, even if you're not currently in the office. If you work closely with a coworker who is willing to handle your incoming calls while you're away, your smart 800 voicemail can be set up to redirect callers to your coworker, who can offer assistance. This makes you seem constantly available to your clients, even if it's not you answering the line. If you only want to handle emergency calls, leave an option for clients to reach you directly for an emergency, otherwise they can leave a message. There are a number of options available for redirecting your smart 800 voicemail number, just make sure you understand each option before utilizing it.
Voicemail to Email
Another popular feature is the voicemail to email function. This feature takes your smart 800 voicemails and sends them as a text and sound file to your email inbox. This is great because you can check your smart 800 voicemails anywhere you have email access. It also serves as a great way to archive your correspondence with a client. If you're so busy that you need to avoid phone calls for the day, voicemail to email lets you see if there are any pressing matters that need your immediate attention, or if you can put off calling the client back until tomorrow.All of the smart 800 voicemail number options are a great way to improve efficiency and offer your clients different choices.